This request for proposal is divided into vehicle manufacturers, service items and subitems to allow the award of more than one contract, if it is deemed to be in the citys best interest. Structured interviews were conducted with the key role players and a formalised view of the. Geotabs fleet management software, mygeotab, simplifies insights and transforms it into useful information for businesses. The purpose of it is to simplify, streamline and improve the endtoend management and automation of a fleet. In my role at masternaut as product marketing manager, my aim is to tell our customers about how telematics can improve their fleet management. Fleet management software may also include some remote control capabilities such as speed limiting, engine revolution limiting. Using the best available techniques and strategies to buy what they need is critical for cost savings and improving. Request for proposal for fleet maintenance and tracking. Your rfp is a tool for finding the best software for your situation. Service has an example rfp for packaged software template available here. Tracking systems are used to monitor driver behavior, proper vehicle use, work breaks and safety. With volatile cost components like fuel and regionally variable maintenance labor rates, fleet operations can be an intimidating area to source and identify savings while maintaining program consistency.
Software should provide for engine diagnostics reporting. Vehicle fleet manager is a powerful and wellconstructed program to help you keep track of your vehicles and drivers. These systems will continue to remain the sole systems. A detailed example rfp or criteria samples of each application type is available. Exhibit a5 current fleet management, gas card management. Proponents should complete and submit the information requested in this rfp document on the proposal. See all of your vehicle assignments in a calendar view and manage them with ease. Once the proposal was sent over, the fleet manager and supplier with the. The goal of this request for proposal is to identify the most qualified and cost effective proposer to reduce the citys overall fleet maintenance costs, while improving fleet availability, reliability, life cycle of the equipment utilizing and maintaining the fleet focus vehicle. Mercury is unique among fleet management consulting firms in that its professional staff combines knowledge of daytoday fleet management and maintenance business processes, fleet leasing company service delivery practices, and the implementation and use of fleet management information systems and associated it solutions, such as online policy and procedure manuals, repair. Fleet management information system fmis the requirement for a fleet management information system fmis is included in section 10234. With todays increasing amounts of vehiclerelated legislation and the expanding number of vehicles companies have to manage, fms has taken on a more significant role.
Enter your email address below to download the 8 essential questions to include in a fleet management system request for proposal. The beginners guide to fleet management page 3 analyzing recorded data, extrapolating issues from the data, and recommending solutions. In the fleet industry, this request involves managing some process associated with fleet operations, for example the purchase of a fleetmanagement software. Requests for proposals consolidated fleet management. May 11, 2016 special thanks to source one management services for this guest post. State software platform cloud based or stand alone. Proposals in response to the request for proposals for fleet management. Annex 1 schedule of requirements supply management. Software should provide information to dispatchers on which units are closest to an. Select fleet management software accurately unlike others, this rfp template is not limited to collecting just basic information about vendor background, feature availability, and pricing. Drafting a good proposal document and asking the right rfp questions is essential to running a successful competitive bidding process and reducing the risk of selecting the wrong provider.
Green bank reserves the right to reject any or all of the proposals received in response. Page 5 of 5 read only named users also known as analysis license, this is used by those that will only run set up reports. Fleet maintenance pro makes it easy to see when assets are due for service. Retrieve vehicle specs and maintenance schedules to use in fleetio using vin numbers. Equipment due for service will be shaded red, while equipment soon due will be shaded yellow. Youll know immediately where your fleet stands at any given time. Fleet management software is any computer software that aids in the. If you dont include all the details of that situation, vendors wont know if they can give you what you need. Philadelphia gas works request for proposals fleet management software solution page 4 of 61 1 the solicitation notice to proposers notice is hereby given that philadelphia gas works pgw will receive sealed proposals on or before friday, october 24, 20, 2. This license had data view capability, but no data edit full named user. The proposal response must detail the project management services that will be offered.
City of union city request for proposals rfp to provide gps fleet management system for union city vehicles pursuant to the fair and open process as defined by the new jersey local unit paytoplay law, n. A request for proposal or an rfp is created by a company to ask for business proposals from different entities. Fleet management consulting services mercury associates. An fmis is also strongly recommended by general services administration gsa, fmr bulletin b15. Here are 10 rfp questions to ask in your next logistics bid. The rfp will address such factors as fleet acquisition, financing, leasing options, interest rates, and maintenance of city vehicles. This rfp seeks proposals from prospective proponents for the acquisition of a fleet management information system fmis solution to enable the city of vancouver to effectively manage fleet assets and equipment services group eqs activities. Request for proposal vehicle fleet management services.
Prices shall include the provision of all tools, materials, equipment. Rfp by the proposal due date and time listed on the cover letter of this rfp. Fleet system software evaluation and selection rfp infotivity. Fleet management system indemnity request for proposal scribd. Properly managing assets allows you to acquire, allocate, operate and remarket smarter. Fleet management company rfp save the children usa. This document and its proposed design is made in relevance to bidding procedures in a variety of processes where different companies propose their offers for the things needed by the business who create the request for proposal. Unbiased, customizable fleet management software selection tool templates make planning and selecting a fleet trackingh software system faster and more.
Unlock fuel trend insight, spot deficiencies and optimize vehicle allocation. Specific tasks include vehicle, driver and incident management and tracking. This rfp template provides very powerful, unique functions for collecting additional information from vendors about proposed fleet system risk, potential fleet mgmt implementation problems, and ongoing. The team at dpw uses rta fleet management software to manage fleet maintenance activities. View many screens with sample requirements for each different rfp template shown below. Large fleet organizations use an rfp to navigate the software procurement process to obtain essential information needed to make an educated decision. Fleet management software allows a companys management and dispatchers to track all vehicles from a central location. The town also uses dossier for fleet management and paver for pavement management. The successful proponent shall have previously provided fleet management software and services. Uspa requests all prospective vendors to submit proposals as defined in the request for proposal rfp. Construction fleet management software we help fleets. Fleet system software evaluation and selection rfp. Purpose the purpose of this request for proposals is to conduct a study of current fleet operations, future fleet needs, and to determine a model and barriers to a shared fleet management arrangement. With over 50,000 satisfied users, its is the most affordable, easytouse webbased fleet management software for small to medium sized companies.
Learn and understand how fuel consumption is impacted by driving habits, time of day spent driving, and the vehicle make and model. Asset management software, implementation, and support. Purchasing a fleet management system is a complex process with lots of moving parts. Approach and methodology the following key elements were considered. Each rfp includes a detailed requirements checklist, and comes with a matching vendor response evaluation toolkit. Fleet managers should be able to view common routes that their vehicles take and identify alternate routes or travel schedules for decreasing idle times and avoiding heavy traffic patterns. Writing an rfp to meet your fleets needs leasing automotive. An rfp, or request for proposal, is a document created as part of the procurement process, wherein a business i. Driver support to coordinate repairs and minimize vehicle downtime b. Rfp municipal fleet management consulting services. They may purchase car parts, fuel, sophisticated fleet software systems, and privatesector services such as vendor repair management. Rfp municipal fleet management consulting services request. Requests for proposals consolidated fleet management study.
Rta fleet management software for construction fleets multiple job sites, offsite repairs, and heavyduty abuse add a level of complexity to managing a construction fleet. Public fleet hall of fame, illinois rents refrigerated trailers for use as mobile morgues, open for fleet business, county deploys mobile health office for covid19 response, maintainer expands removable compartment options, buy bodies better. Automated and colorcoded preventive maintenance alerts automatically display each time you start the program. An optimised solution was envisioned and agreed upon. Fleet or vehicle management can include a wide range of functions, such as vehicle financing, vehicle maintenance, vehicle telematics tracking and diagnostics, driver management, speed management, fuel management, and health and safety management. Rta fleet management softwares solution can help you better handle these issues, and more. Jan 14, 20 they may purchase car parts, fuel, sophisticated fleet software systems, and privatesector services such as vendor repair management. It is was used by weber city to acquire a better internal software system for fleet management. It is was used by weber city to acquire a better internal software system for. Phase 2 will deal with strategy implementation and does not form part of this project phase. The beginners guide to fleet management encore protection. Philadelphia gas works request for proposals fleet management software solution page 5 of 61 1.
Adm fleet related financial and operational source information. The next section of the bid document should provide bidders with. Nov, 2017 fleet management software fms is computer software that allows a person to manage some or all of the tasks associated with managing a fleet of vehicles. Software must provide for vehicle tracking, fleet operation management, time and attendance. Mercury is unique among fleet management consulting firms in that its professional staff combines knowledge of daytoday fleet management and maintenance business processes, fleet leasing company service delivery practices, and the implementation and use of fleet management information systems and associated it solutions, such as online policy and procedure. Special thanks to source one management services for this guest post. Always be sure to ask for examples that prove the provider has the required. Fleet management strategy page 5 assessment and measurement of the fleet function. Construction fleets of all sizes, and in all climates, use rta fleet management software to manage. We did find a few bugs during testing, but they were far outweighed by the. Proponents should complete and submit the information requested in this rfp document on.
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